Leave Application

When an employee needs to take leave, they can use the [Applications & Approvals] -> [Leave Application] function to submit a request.

1. Leave Application List

In the Leave Application page, you can view all employees' leave records. Each record includes the following information:

School year, School term, Week number: Displays the academic year, term, and week number corresponding to the leave request
Class, Applicant: Displays the class and the applicant's name
Leave time: Displays the start and end time of the leave request
Creation time: You can view whether the application has been approved or needs to be reviewed
Operation: You can view, edit, or delete the leave request

Administrators can view the detailed leave information for each employee and approve or reject the request. You can view the specific time, reason, and whether compensatory leave is required. Using the [Edit] or [Delete] buttons in the Operation column, administrators can make changes or delete the requests.

At the top of the list, there are several functional buttons:

Refresh: Refresh the current page data
Batch delete: Delete multiple leave records
Create: Submit a new leave request
Batch Export: Export all or specific leave records based on conditions
Settings: Leave settings, such as adding new leave types

Administrators can choose to export leave records in bulk. You can export all leave records, only records for your own applications, or records with meal stop tags.

2. Submitting and Editing Leave Requests

When submitting a leave request, you need to fill in the following information:

Leave time: Select the start and end time of your leave
Total leave time: Enter the duration of your leave (days, hours, minutes) Note: A full day is calculated as 8 hours. For example, if you request 8 hours, it is considered 1 day. For 16 hours, it is 2 days.
Compensatory Leave: Choose whether to use compensatory leave
Leave type: Select the type of leave, such as public leave, sick leave, personal leave, or compensatory leave
Substitute teacher: Name of the substitute teacher
Notify substitute teacher: Choose whether to notify the substitute teacher
Upload proof: Upload related proof documents as needed
Leave reason: Provide detailed reasons for your leave

If you need to modify a previously submitted leave request, you can enter the editing page to make changes. You can edit the leave time, leave type, whether to notify the substitute teacher, and more. After editing, click the [Submit] button to save changes.

3. Leave Settings

In the Leave Settings page, administrators can configure:

Work time setting: Define the morning and afternoon work hours for weekdays
Add leave type: Add new leave types and specify whether they are related to salary

4. Leave Application Details

In the View Leave Registration Details page, you can view:

Class: Displays the class or department the applicant belongs to
Full name: Displays the applicant's name
Leave time: Displays the start and end time of the leave request
Total leave time: Displays the total duration of the leave, in days, hours, and minutes
Compensatory Leave: Displays whether compensatory leave is used, usually marked as "yes" or "no"
Compensatory Leave Time: If compensatory leave was requested, displays the specific time for compensatory leave
Leave reason: Displays the reason provided by the applicant for the leave, offering detailed descriptions
Substitute person: Displays the name of the substitute teacher, who will teach during the applicant's absence
Leave type: Displays the type of leave requested, such as public leave, sick leave, personal leave, or compensatory leave
Meal stop: If the school provides meals, you can choose not to take meals during the leave, marked as "yes" or "no"
Notify substitute teacher: Displays whether the substitute teacher has been notified about the leave, marked as "Notified" or "Not notified"
Proof: Displays any uploaded proof documents for administrators or relevant personnel to review

5. Early Clock-in